Minutes from the March 26th, 2008 HOA Meeting
	3/28/09 CLIFFVIEW HOA MEETING LOCATION: DAVE & SUE PEYTONS TIME: CALLED TO ORDER AT 1:10 P.M. ATTENDEES: DAVE & SUE PEYTON JOHN SPENCER JOHN NEIHOF CAROLYN WINTERS IAN TEAL BRIGHT FEATHER PAUL HAMANN LOUIS MARTIN HAROLD & JOAN RIGGLE DEBORAH PENNINGTON TYLER & STACEY ELDRED CHIP & JO TERRY FONDA ETIENNE CLIFF & ANN KERSKER INTRODUCTIONS: EACH PERSON INTRODUCED THEMSELVES PRIOR TO MEETING. AN EXPLANATION THAT THE MINUTES FROM EACH MEETING WOULD BE AVAILABLE ON THE CLIFFVIEW WEB SITE AND THE MINUTES FOR THE LAST MEETING WERE AVAILABLE THERE FOR REVIEW. THIS WAS ACCEPTABLE BY THE GROUP. PONDS: DAVE PEYTON EXPLAINED THAT WE HAVE A REVIEW BY A KENTUCKY STATE GROUP AND THAT WE WERE ATTEMPTING TO CONTACT THE U.K. FOR THEIR INPUT REGARDING POND MANAGEMENT. CAROLYN WINTERS QUESTIONED THE SOURCE OF OUR INFORMATION AND THEIR CREDIBILITY. PAUL HAMANN INFORMED THAT HE AND NANCY HAD ATTENDED A SEMINAR AT JONES FISH HATCHERY IN CINCINNATI ON THIS SUBJECT AND MUCH OF OUR DIRECTION CAME FROM THIS SOURCE. C. WINTERS VOICED CONCERNS ABOUT CHEMICAL POLLUTION OF THE PONDS AND THE SURROUNDING ENVIRONMENT AND WILDLIFE FROM FROG EGGS TO BALD EAGLES. SHE IS CONCERNED ABOUT POND CONTAINMENT AND THE FACT THAT OVERFLOW VIA OF THE SPILLWAY WILL POLLUTE ALL SURROUNDING AREAS AND IS PUNISHABLE UNDER FEDERAL LAW. CAROLYN INTRODUCED A FRIEND, BRIGHT FEATHER WHO IS A ARCHITECTURAL LANDSCAPE CONSULTANT AND A LICENSED WILDLIFE REHABILITATOR. SHE OFFERED AND READ A REPORT REGARDING NATURAL SOLUTIONS TO RESOLVE VEGETATION ISSUES. PG. 2 AT THIS POINT CAROLYN ENTERED INTO A CHARACTER AND BOARD ASSASINATION WTH THREATS OF LAW SUITS. TYLER RECOMMENDS THAT RESPECT SHOULD BE A MAJOR FACTOR OF ANY MEETING AND THAT THIS IS NOT TOLERABLE. JOAN RIGGLE SUGGESTED A SUB-COMMITTEE BE FORMED TO INVESTIGATE THE VARIOUS ISSUES AND POSSIBLE SOLUTIONS PAUL HAMMON OFFERED THE INFORMATION FROM JONES FISH HATCHERY AS A SOURCE. LOUIS MARTIN OFFERED INFORMATION REGARDING THE INITIAL STOCKING BY RICHARD WHITE. MOTION: A SUB-COMMITTEE TO BE FORMED OF JOAN RIGGLE, PAUL HAMMAN AND CAROLYN WINTERS TO INVESTIGATE ALL POSSIBILITIES TO THE POND VEGETATION ISSUE. ANY HOME/LOT OWNER SHOULD OFFER SUGGESTIONS TO THE SUB-COMMITTEE FOR FOLLOW UP WITH THE COMMITTEE REPORTING TO THE BOARD BY THE NEXT MEETING OF THEIR FINDINGS AND POSSIBLE SOLUTIONS. THE MOTION WAS PROPOSED BY TYLER ELDRED AND PASSED UNANIMOUSLY. TREE REMOVAL: DAVE PEYTON WENT RIGHT TO THE POINT AND STATED THAT TREES HAVE BEEN MARKED FOR REMOVAL FROM THE RIGHT OF WAYS ON THE ROADS FOR PEOPLE AND PROPERTY PROTECTION AND THE FACT THAT THIS IS NOT BEING ALLOWED BECAUSE AN INDIVIDUAL IS THREATENING THIS PERSON WITH LEGAL ACTION AND HE LEAVES. CAROLYN QUESTIONS HOA AUTHORITY AND SPECIFIC DEFINITION OF RIGHT OF WAY. DAVE PEYTON EXPLAINS THAT HE HAS SPOKEN WITH BOOKSTAFF AND HE IS IN AGREEMENT FOR THE REMOVAL. TYLER PROPOSES THAT A LETTER BE SENT OUT TO ALL PROPERTY OWNERS OR A NOTICE POSTED IN THE FRONT STATING THAT MARKED TREES ON ALL RIGHT OF WAYS WILL BE REMOVED AND IF CONCERNED, THE INDIVIDUAL OWNERS SHOULD CONTACT THE HOA BOARD. SEWER & LIFT STATION REPAIR: PAUL UPDATED THAT HE FELT WE HAD APPROXIMATELY $4,200 COLLECTED WITH A POTENTIAL EXPENSE OF $6,000 BUT WOULD HAVE DEFINITE FIGURES AFTER HE REVIEWED & UPDATED THE RECEIPTS. PG. 3 THE GROUP FELT THAT THE SEWERS & LIFT STATIONS ARE A PRIME CONCERN AND SHOULD BE CONSIDERED A PRIORITY OVER ROADS AND PONDS. JOHN SPENCER STATED THAT ALL PEOPLE ON THE SEWER SYSTEM PAID $2,500 INITIALLY TO HOOK UP AND THAT THE HOA SHOULD NOT TAKE RESPONSIBILITY AS THIS IS AN OWNERSHIP ISSUE AND THIS EXPENSE IS CLEARLY BOOKSTAFF’S. HE FEELS THAT, IF THE HOA TAKES ON THE REPAIR ISSUE NOW, THEN ALL FUTURE ISSUES WILL BE PASSED ON DIRECTLY TO THE HOA FOR RESOLUTION. JOHN FURTHER WENT ON TO STATE THAT HE HAS RECEIVED THREATENING LETTERS REQUESTING HIS PAYMENT FOR THE SEWER REPAIR AND THAT, IF THIS CONTINUES, HE WILL REPORT THIS TO THE EPA AND LET ALL ISSUES FALL DIRECTLY TO BOOKSTAFF. WHEN PRESSED, HE WOULD NOT IDENTIFY THE SOURCE OF THESE THREATENING LETTERS. THE GENERAL CONCERN OF THE GROUP IS FROM A HEALTH AND POLLUTION STANDPOINT AND FEEL THAT, IF REPORTED TO THE DEPT. OF HEALTH, THAT THEY WILL IMMEDIATELY SHUT DOWN THE SYSTEM AND WE WILL ALL BE FORCED TO UTILIZE A SEPTIC SYSTEM. LOUIS MARTIN THEN PRESENTED THE FACT THAT AN ADDITIONAL 20+ SEPTIC SYSTEMS WOULD BE A REAL POLLUTANT TO CLIFFVIEW AND SHOULD NOT BE CONSIDERED. JOHN SPENCER VOICED CONCERN ABOUT THE FACT THAT REX LOLITIO HAS BEEN ILLEGALLY HOOKED UP AND THAT HE SHOULD PAY $2,500 FOR THE HOOK UP WHICH SHOULD BE APPLIED TO THE COST OF REPAIR. DAVE PEYTON EXPLAINED THAT THIS $2,500 HOOK UP FEE COULD NOT BE COLLECTED BY THE HOA AS IT PERTAINS TO THE OWNERSHIP. CHIP TERRY SUGGESTED THAT WE CONTACT BOOKSTAFF TO LET HIM KNOW OUR CURRENT STATUS OF COLLECTIONS AND THE FACT THAT HE SHOULD PAY THE $1,800 SHORTFALL AS WE ARE PAYING THE MAJORITY AND IT IS HIS AREA OF RESPONSIBILITY. DAVE FURTHER EXPLAINED THAT BOOKSTAFF INFORMED HIM THAT THERE IS A CURRENT BILL WITH THE INSPECTION COMPANY AND HE HAS PAID $500 AND HE FEELS THE HOA SHOULD PAY THE BALANCE AS WELL AS A MONTHLY MAINTENANCE FEE OF APPROXIMATELY $95.00. THE GROUP FELT THAT PAYMENT OF THE $500 WAS NOT ACCEPTABLE AND SHOULD NOT BE CONSIDERED. FONDA EXPLAINED THAT BOOKSTAFF HAD NO IDEA OF WHAT HIS RESPONSIBILITIES ARE AND IS NOT AWARE OF ANY SEW/LIFT STATION MAINTENANCE REQUIREMENT AND THAT HE PROBABLY WOULD NOT PAY. PG. 4 JO TERRY STATED THAT THEY WOULD BE WILLING TO CHIP IN SOME EXTRA FUNDING TO SOLVE THIS ISSUE AS SHE IS CONCERNED ABOUT THE POTENTAL ISSUES OF HEALTH AND POLLUTION. ANN KERSKER STATED THAT, EVEN THOUGH THEY ARE NOT ON THE SEWER SYSTEM, THAT SHE WOULD PERMIT THE BOARD TO USE HER $700 ROAD REPAIR/POND MAINTENANCE FUND TO APPLY TO THIS COST. TYLER ELDRED FEELS THAT BOOKSTAFF SHOULD BE BILLED THE $1,800 AND ANY OTHER AMOUNTS THAT THE HOA SPENDS TO MAINTAIN THE GENERAL PROPERTY AT CLIFFVIEW THAT SHOULD FALL TO THE OWNERSHIP. JOHN SPENCER ADDS THAT BOOKSTAFF TOOK ON ALL ASSETS AND LIABILITIES WHEN HE PURCHASED CLIFFVIEW AND SHOULD NOT BE EXEMPT FROM PAYING FOR THE UPKEEP OF HIS PORTION. MOTION: THE HOA SHOULD PROCEED WITH THE REPAIR OF THE SEWERS/LIFT STATIONS IMMEDIATELY WITH THE NECESSARY BALANCE TO COME FROM THE ROAD POND/FUND MAINTENANCE FUND AND TO BILL BOOKSTAFF FOR THE ENTIRE AMOUNT OF REPAIRS WITH THE INTENT TO IMMEDIATELY RECOVER THIS AMOUNT FROM HIM AND, IF NOT MET IMMEDIATELY, THEN A LIEN PROCEDURE WOULD TAKE PLACE. THIS MOTION WAS PROPOSED BY LEWIS MARTIN AND PASSED UNANIMOUSLY. AS SOON AS REPAIRS ARE COMPLETED A LETTER IS TO BE DRAFTED AND SENT WITH THE EXACT AMOUNT AND THE REQUEST FOR PAYMENT. FONDA UPDATED THE GROUP THAT SHE HAS BEEN INFORMED THAT SERGIO GARCIA HAS TOURED CLIFFVIEW AND HAS PLACED A POTENTIAL OFFER WITH THE INTENT TO PURCHASE THE RESORT. ROADS: LOUIS MARTIN DOES NOT CURRENTLY HAVE ANY UPDATE BUT FEELS THAT WE NEED TO MOVE QUICKLY IN ORDER TO RECEIVE BIDS AND TO GET ON A ROAD SCHEDULE AS SOON AS POSSIBLE. LEWIS REQUESTS THAT THE ROADS BE WALKED AND MARKED AND REQUIRED REPAIRS SPECIFICALLY NOTED FOR A PROPER BID. HE FEELS THAT WE SHOULD NOTE THE REPAIRS BY ORDER OF IMPORTANCE AND REQUESTS BIDS ON EACH REPAIR IN ORDER TO STAY WITH THE FUNDING RECEIVED. IAN TEAL AND HAROLD RIGGLE ARE TO MEET LEWIS ON SUNDAY AND WALK AND MARK THE ROADS AND NOTE REQUIRED REPAIRS. LEWIS WILL PG. 5 FOLLOW UP WITH A LISTING THAT HE WILL REVIEW WITH HINKLE AND WALKER AND REQUEST THE PROPER BIDS. LEWIS INFORMED THAT HE WOULD HAVE A FULL WRITTEN REPORT WITH ESTIMATES WITHIN 30 DAYS. MOTION: ONCE BIDS ARE RECEIVED, A LETTER WILL BE SENT TO BOOKSTAFF BY THE HOA FOR IMMEDIATE AND FULL PAYMENT OR LIEN PROCEEDINGS WILL FOLLOW. MOTION SECONDED BY CHIP TERRY AND PASSED UNANIMOUSLY. BI-LAWS: DEBORAH PENNINGTON HAS UPDATED CURRENT DOCUMENT AND IT HAS BEEN REVIEWED AND FURTHER AMENDED BY THE BOARD. THE DOCUMENT NOW NEEDS TO BE APPROVED BY THE BOARD AND SUBMITTED TO A LAWYER FOR PROPER EDITING AND WORDING AND THEN SUBMITTED TO THE COUNTIES FOR PROPER LEGALITIES. DAVE INFORMED THAT THERE ARE NO ZONING LAWS IN WOLF AND LEE COUNTIES AND, IF WE FAIL TO GET THESE LEGALIZED, IT COULD HAVE A NEGATIVE IMPACT ON CLIFFVIEW PROPERTY VALUES AS THERE WOULD BE NO GUIDELINES FOR ACCEPTABLE CONSTRUCTION. THE REVISED DEED RESTRICTIONS WILL BE PUBLISHED AND AVAILABLE ON THE WEB SITE FOR ADDITIONAL REVIEW AND UPDATES. GATE CODES: DAVE INFORMED THAT THE NEW GATE CODE ON APRIL 1 WILL BE 2574. HE FURTHER STRESSED THAT THE PURPOSE OF THE GATES CODES IS TO PROVIDE SECURITY FOR THE RESORT BY KEEPING OUT UNWANTED AND UNAUTHORIZED INDIVIDUALS AND THE CODES WILL BE CHANGED PERIODICALLY TO PROPERLY ENFORCE THIS. JOHN SPENCER EMPHASIZES THE NEED TO COMMUNICATE THE CODE CHANGE TO ALL INDIVIDUALS AS IT CAUSES MAJOR PROBLEMS AND FRUSTRATIONS WHEN ONE IS CODED OUT. HE WENT ON TO CONFESS THAT HE WAS THE ONE THAT REMOVED THE ARMS FROM TWO GATES IN 2007 BECAUSE HE LEFT THE RESORT AND RETURNED LATER AND COULD NOT ENTER AND WAS WITHOUT A PHONE TO CALL. PG. 6 MOTION: PROPOSED BY TYLER ELDRED-BOOKSTAFF SHOULD BE BILLED FOR THE GATE REPAIRS AND PAYMENT REQUESTED IMMEDIATELY OR LIEN PROCEEDINGS WILL TAKE PLACE. MOTION PASSED UNANIMOUSLY. DAVE PEYTON REQUESTED A COPY OF THE INITIAL LETTER TO BOOKSTAFF IN 2007 REQUESTING PAYMENT THAT WAS WRITTEN BY DENNIS O’BRIEN. JOAN RIGGLE TO SEARCH OLD RECORDS AND FORWAD A COPY TO DAVE. PRIDE WEEK: DAVE REVIEWED THE LOST EFFORT IN 2007 AND THE FACT THAT THERE WAS NO EFFORT EXPENDED BUT THAT THIS IS AN IMPORTANT AREA AND ONE THAT HAS POTENTIAL OF UNIFYING THE RESORT. HE STRESSED THE FACT THAT INDIVIDUALS NEED TO VOLUNTEER AND TO COME FORWARD TO ASSIST IN CLEANING UP AND MAINTAINING THE RESORT AREA FOR EVERYONE’S BENEFIT. DAVE SUGGESTED THAT MAY BE DESIGNATED AS PRIDE MONTH AND THAT A LIST OF PROPOSED PROJECTS WILL BE PUBLISHED AND PEOPLE CAN SIGN UP ACCORDINGLY. HAROLD RIGGLE WILL PROVIDE THE SIGN UP SHEETS AND LIST OF PROJECTS TO IAN TEAL FOR PUBLICATION ON THE WEB SITE. MOTION: PROPOSED BY JOAN RIGGLE-THAT MAY BE DESIGNATED AS CLIFFVIEW PRIDE MONTH AND THAT A LIST OF ACTIVITIES BE PUBLISHED ON THE WEB SITE SO THAT VOLUNTEERS CAN SIGN UP AND PARTICIPATE. PASSED UNANIMOUSLY DAVE PEYTON ADJOURNED THE MEETING AT 3:20 P.M. THESE MINUTES ARE RESPECTFULLY SUBMITTED BY HAROLD RIGGLE
Cliffview HOA Meeting Sept. 15, 2007
	Cliffview Homeowners Association Meeting Sept. 15, 2007 Attendance: Paul Dupree, Paul & Nancy Hamann, Ed & Shirley Hensley, Louis Martin, Beth & John Neihof, Ruby Riley, Deborah Pennington, Dave & Sue Peyton, Joan & Harold Riggle,Glenn Shackelford, Martin Taylor, Ian Teal, Dave Wright, Dave & Rose Zimmer. Call to Order: 1:40 PM Minutes Reviewed: Nancy Hamann reviewed minutes from June 30, 07 meeting. Minutes accepted as read. Treasurer’s Report: $3846.78 balance- HOA has paid for gate repairs, paying for trash removal, paying for mowing resort areas, paying for outstanding legal invoices for work on transfer of deed restrictions to the HOA. The HOA has collected $3500 in fees since June 30th 2007 but has had to pay out Directors for their previous loan to the HOA. There is still an outstanding invoice for the removal of the lift station pumps and electronic components in it that were burned out. Deed Restrictions: Glenn Shackelford to ask Robert Weir and Larry Tommel to sign in and then it will be filed in Lee and Wolfe County. The delay is again the threat of foreclosure and the fact that the ownership is fighting amongst them. Glenn is waiting to make sure the Robert Weir group still has an interest in the Resort. Security Gates: The security gates were torn down after the gate code change in July. Dave Peyton indicated it is a “spiteful, cowardly thing to do and we will prosecute if we find out who did it and will prosecute anyone caught doing it in future”. The phone numbers of who to call for access codes will be moved closer to gate so there is no excuse about not seeing sign. The HOA is asking all property owners who incur an incident of any kind such as vandalism, theft, harassment, to report it to the sheriff and State police. Security Camera’s- Dave Zimmer asked about installation of security cameras. Glenn Shackelford indicated we have already had it reviewed and have a bid. For 2 digital cameras the bid is about $1500. Contact Glenn Shackelford for additional information or if you are willing to pitch and purchase these cameras. It was suggested to take the cameras from the Registration building have them fixed and re-instate those cameras to be effective. Place a sign up telling people they are on candid camera. Actually, Eagle Cliff has already given us permission to do this. Setting of Priorities and Pricing: Various Board members have taken the responsibility for getting bids on various services. Ditch Witching Roads/Pavement Patching & Road Repair- A bid from Walker Company on fixing some areas of the road, digging out ditches, etc. came to about $17,000. This is for a partial fix of the worst areas. Questions were asked about how they would make repairs, about buried utility lines, etc. Louis Martin indicated he know another company that may be able to come in and give a bid. Since Louis Martin has worked in the construction industry and is familiar with road design he has volunteered to review bids and talk to companies about the road repair. Nancy Hamann made the motion to approve Louis and Glenn Shackelford seconded it. Motion carried. Dead Trees: There are 103 dead trees in the right of way along the roads. Mike Spencer is to give us a price on removing the dead trees. John Niehof will get bids on cutting down trees. There was an expressed concern that whoever does cutting down of trees is bonded. This will virtually eliminate all local providers. It was then suggested to ask volunteer property owners to cut down dead near their own lots. This would not cost the association anything and alleviate us from any liability. Grading Gravel Roads: To grade Lake Dr, Ridge Dr, and Village Dr, by the Suzanna’s Arch section is $250. John Neihof got the bid on the roads. Board approved this expenditure previously. Pond Management: At time of meeting the Extension service had not been through Resort yet. Board had previously approved budget of $500 to get started with pond management. Since meeting the Extension has met with Nancy Hamann and gone around to examine ponds. Most ponds have Lotus and Duckweed, but mostly Lotus weeds growing in them. The product to use to kill it out is called Roper and it needs to be applied in the spring. You can only treat about a third of the pond at a time and the dosage is dependent on volume of water. You need to measure length x width x depth to get a measure to determine how much chemical to apply. There is a booklet and formula for doing this that Nancy Hamann & Joan Riggle have. Volunteers are needed to determine volume of water for certain ponds to be treated. The Extension officer indicated it would take thousand of dollars to do the ponds and that there are a few that are so far gone he says to just leave those as “collector ponds”. Information found out after meeting: The Fish and Wildlife Service indicate that the purchase of Grass Carp (White Amurs) is an effective tool against Duckweed and other forms of weeds and algae. These fish live to be up to 15 years old, whereas chemical treatments need to take place every few years or more often dependent on growth of weeds. Grass Carp are expensive and recommended stocking rates are 12 fish per acre for bodies of water 2 or more acres or 15 fish per acre for 2 acres or less. Again, the problem appears to be expensive for the budget we have. Sewer System: The bid to repair the lift station is between $5000-$6000 from Perfect A Waste Systems. Louis Martin knows another company and will contact them for a bid on repair or rebuilding. Dave Zimmer and Louis Martin are to review the Resort plans and determine which homes are on the sewer system. It was discussed that these homeowners may want to put up the money for the repair to keep system operational. Otherwise, it is a minimum of $5000 a home to put in septic systems plus your yard will be dug up for the leach field. HOA By-Laws: Volunteers are needed to form a committee to draft formal By-Laws for the HOA. Deborah Pennington volunteered to Chair this committee, Tom Lorimar from KMBC (Kentucky Mountain Bible College) will assist and any others are welcome to join. Glenn Shackelford will send the Woodsen Bend By-Laws to Deborah to use as a template. Dave Zimmer made the motion to install Deborah Pennington as Chair of the sub-committee on By-Laws and Dave Peyton seconded it. Motion carried. Eagle Cliff Ownership: It was reported that the Resort is not cooperating and responding to homeowner’s questions and is not forthcoming with information. They are not paying bills. It was suggested that the HOA might want to file the lawsuit we have prepared. The HOA has held off in hopes a sale would take place or that foreclosure would happen. We did not want a lawsuit to hold up either situation. However, if bills are not paid it may be next step we investigate? Large Capital Expenses Items: How does the HOA want to handle these large one-time expenditures? There will have to be a separate assessment for these as discussed and approved in the June minutes. The current low fee structure cannot handle large capital projects. It was decided to get all bids in on projects, determine priorities and then ask all property owners to split the cost. If there are any philanthropic donors out there who just don’t know what to do with your money; consider a donation to us. We are set up as a 501-C-3! Miscellaneous Items: Wayne Flinchum is available for mowing, weed eating, minor chain saw work if anyone needs assistance. Contact Glenn Shackelford for his number. Adjourned: 3:15 PM Respectfully submitted, Nancy Hamann Secretary
MARCH 17th HOA Meeting/Info
	Dear Property Owners, The next HOA meeting is March 17th at the large picnic pavilion. If there is inclement weather, we will post a notice informing everyone where to go for the meeting.Future dates for HOA meetings are June 16th,Sept. 15th and Dec. 15th. Please mark your calendars. As some of you know ,we are in the process of having the gates repaired. We are more than pleased to announce that the gates will be fixed this Sat. March 10th. However, we are going to wait until after the meeting on the 17th to put the arms on so they will be operational. This is due to the coding that will be discussed at the meeting. The cost will be between $3000 and $4000. Since we only have about $1400 in our HOA fund the five members of the Board put up $600 apiece to fund this because we feel so very strongly that security is of the utmost importance. We are asking all property owners to donate to the Gate Fund. Some of you have done this and we appreciate it. Your old codes will no longer work. What we are encouraging everyone to do is purchase a remote transmitter for around $30 which will be precoded. These will be available at the March 17th meeting. There will be no necessity of remembering a code this way. However, we realize that there will still be a need for a code in case you forget your remote, so we will have another code which will be universal and may change from time to time.. We feel that this way there won't be so many codes floating around and there will be less chance of people who are not property owners coming in. Rental codes will change from time to time as will codes for people who are working there. If you know you would like a remote, let us know because initially we only purchased 24. The remotes will be the most efficient and secure method of activating the gates as you will not have to roll down windows and push in separate codes at each gate via the external key pad-all you will have to do is push the control button inside your vehicle and the gate will automatically open. We realize this will have some kinks to work out but we hope you will bear with us for the betterment of Cliffview. Several phone numbers will be posted by the gates to call if there is a problem, and you will be asked to identify yourself. It is time for election of officers for the HOA Board. The Board will determine who should stay on to assist new members with direction. If anyone is interested in becoming a Board member, please submit your name to one of the current Board members. There are 5 members and we meet several times a year. We have used conference calling as a means of keeping in touch since we live in different areas.People running for office need to be able to commit time and effort to meetings and conference calls. Positions include President,Vice President, Secretary, and Treasurer. The President sets the agenda and makes contact with Resort Owners while the VP is a back up for President.The Secretary takes minutes,does mailings, submits information to website, keeps current list of property owners, and is responsible for communications. The Treasurer is responsible for bank account,collecting fees, and depositing and writing checks. VERY IMPORTANT- The next year will see a transition of deed restrictions and maintenance fees over to the HOA. We are in the process of working with the current owners to facilitate this and we hope to have more updated information at the meeting. Basically this means that we are going to be able to collect maintenance dues from home and lot owners and have the work done as we all see necessary as this will eliminate any sort of outside involvement. In the past we were never certain as to how these dues were spent(if at all) and now we are close to regaining total control of the collection and spending designations for these funds. This will be a major topic at this meeting and your input is critical to the potential success of this endeavor. Therefore new Board members will be involved with an attorney and there will be a need to set up contacts and possible contracts for mowing,road repairs, snow removal, etc. This can be very rewarding to help shape an organization.Please give considerable thought to getting involved. We will hold elections at the June meeting. If you would like to nominate yourself or another person, please contact one of the Board Members: Nancy Hamann 513-683-1552 Dennis O'Brien 512-451-5000 Dave Peyton 606-743-3510 Joan Riggle 513-777-1004 Glenn Shackelford 859-771-4324 Thank you and hope to see you at the March 17th meeting at 1:30.We also encourage all of you who have not done so to send in $25 membership for this current year 2007 and a separate check for the gate fund.. Please send to Glenn Shackelford, Glen Shackelford- Cliffview Account 405 Colby Ridge Winchester, Kentucky 40391 Sincerely, Joan Riggle
Minutes from the March 17th HOA meeting
	Cliffview Resort General HOA Meeting 3-17-07 Location: Meeting was moved to Larry & Grace Bott’s Wilderness Cabin due to cold weather. Attendance: 26 people in attendance. Call to Order: 1:20 PM Old Business: Reviewed that HOA membership dues are $25.00 per year and those wishing it participate must fill out a HOA form and pay $25 association fee. Only members will be eligible to run for office. Security Gates: All security gates were repaired and operational on March 10, 2007. HOA Board of Directors paid for repairs out of their own money. Total cost of original invoice was $3800.00. Members are asked to contribute $100.00 toward gate fund so Board members can get paid back some of their money. There was an additional expense of $700 for 2 additional receivers for two gates in the back and 14 additional remotes that property owners ordered. Any additional money will be left in account to pay for future repairs and upgrades. Gates will be put into operation on March 18th, 2007. All members were given temporary gate code and encouraged to purchase a remote controller in order to keep gate codes to a minimum. The gate code assigned to the security gates will be changed frequently so property owners are encouraged to stay in touch with the HOA to get newest gate codes. There is a sign posted on fence by front security gate listing ph numbers to call for access code if you do not know the code. Code will only be given out to property owners who call. ATV Policy: As agreed upon with Eagle Cliff Resort owners, Emil Hall and David Spencer (see minutes from September 2005 meeting); only property owners are allowed to ride ATV’s within boundaries of Cliffview Resort. There are specific ATV policies including quiet hours, speed limits, helmet requirements, no loud engines, must be mufflered, etc. These policies will be distributed at June meeting. These ATV Policies are Richard White’s Cliffview Resort’s original policies and not developed by this Board. Basically, riding is allowed between 9:00 AM to dusk. No night riding is permitted within Cliffview Resort. The Board has printed Eagle Cliff ATV Stickers that all ATV riders should get and place on their ATV’s. This way we can police ourselves and look out for “illegals” trying to ride on our property. Stickers can be gotten from Nancy Hamann and are $10.00 in order to reimburse her for cost of stickers. At one time it was discussed having all ATV owners pay a trail riding fee in order to collect money to have trail entrances graded since they are so rough from erosion. This will be discussed at next meeting. All other ATV areas charge a nominal fee in order to maintain trails. Deed restrictions & Guidelines: It has been discussed at previous meetings the possibility of having the HOA take over enforcement of Deed Restrictions and Guidelines originally developed by Richard White’s Cliffview Resort. These Deed Restrictions and Guidelines do run with the land so they are in place for all lot owners whether they were given a copy of these restrictions or not. All lot owners are to check their deed and see which set of restrictions is listed in their deed. All deed restrictions have been reviewed by the Board and an attorney and basically they are all the same except for a version printed by Hunt Perkins. This version was not included in our review since we do not know that anyone signed off on these restrictions and not sure if they are mentioned in any deed restrictions. If your deed list these restrictions and you signed your deed then you are bound by them, they are just more stringent than Richard White’s restrictions. Since Hunt Perkin’s restrictions are not binding on anyone we know of we are not using them. Other attorneys over the past years have previously advised that an HOA to take over the deed restrictions and guidelines as that is normal business practice when a developer constructs a community. The developer turns over the restrictions after a certain percentage of the community is sold. The Board is only pursuing normal practices in Kentucky and across the country in order to protect our rights, privileges and property values. At this time we are proposing submitting a document to our attorney that he can use to create a legal document to submit to Eagle Cliff LLC to turn over enforcement of deed restrictions and guidelines to the HOA . Some partners of Eagle Cliff Resort have agreed that this is best for the resort and they have asked us for this document. At this point we have typed up the original deed restrictions for Cliffview Resort (written by Richard White and filed prior to 2000)with just a couple minor changes so that all lot owners can feel secure that nothing in the restrictions has changed to this point. So everyone understands the original restrictions you are currently under and have been since the day you bought property in Cliffview are the only restrictions we are taking over from the Resort. The minor changes in the wording of these restrictions indicate “dumpster pick-up” instead of “refuse pick up”. Since the Resort has not picked up refuse from individual lots in years there was no sense in pretending it might ever be done. We have all adjusted to the dumpsters being our source of trash disposal. Secondly, it was suggested that we change the wording to indicate the “HOA may perform services as funds are available”. This way the HOA is not obligated to perform services it may not have money for. The HOA is operating as a non-profit entity and will perform maintenance duties as spelled out in restrictions as funds allow, but if lot owners continue to not pay then funds will not be available to make improvements planned and needed. The Board will seek legal counsel on wording of this item. The HOA Board proposes distributing an accounting of all funds received and disbursed twice a year at the general membership meetings. All monies will be accounted for & all receipts kept with the Treasurer. Any member may contact the Treasurer for an accounting of the fees. A treasury report will be given at all Board meetings and general membership meetings and any member may ask questions. Members recommended that we also need to add a paragraph that indicates Eagle Cliff LLC will pay the HOA a fee for maintenance since we will be providing services that will benefit the Resort such as mowing, dead tree removal, stocking of ponds, snow removal, dumpsters, staining of docks, etc. Our attorney will help in negotiating this fee with Eagle Cliff Resort. At this point the Board would like to take a vote of membership on pursuing having our HOA take over the deed restrictions and guidelines as developed by Cliffview Resort. The motion is that Cliffview Resort HOA Inc. approves the deed restrictions distributed at the 3-17-07 meeting allowing the HOA to take over enforcement of Cliffview Resort Guidelines and Deed Restrictions with minor changes as discussed at the meeting. Of the 26 property owners in attendance all but one was in favor of pursuing taking over the deed restrictions. The motion was presented by Deborah Pennington, seconded by Joan Riggle. All were in favor except Carolyn Winters so motion carries and Board will pursue legal action to get restrictions turned over to HOA. It was also discussed at this meeting and prior Board meetings having Eagle Cliff Resort LLC deed over Walker’s Creek Overlook area to the HOA as originally promised by Richard White. This area is to be a public area enjoyed by property owners of Cliffview Resort and there is a desire by some to make it a nice picnic and viewing area. The HOA is interested in maintaining this area and will ask our attorney to draw up a lease agreement for this property to be signed by Eagle Creek LLC. HOA Elections: Elections for Cliffview Resort HOA are to take place in June 07. The Board has asked in previous correspondence for nominations and asked for any interested member to speak up at this meeting. No names were suggested and no volunteers came forward. Board members ask anyone interested to contact a Board member so that a ballot may be made out for the June membership meeting. Qualifications to run for a Board position are to be a paid member of the HOA, have Internet and e-mail capabilities, have Microsoft WORD on computer or access to it in order to print off any material sent to you, be available for Board and general membership meetings. Anyone who does not have access to a computer can still run as long as they have access to a computer through a friend or family member. Terms are for 2 years at this time and there are 5 people on the Board. Cliffview Pride Week: Members suggested that we hold a “Cliffview Pride Month” for the month of May so that various projects can be worked on. Projects suggested were trim and beautify Walker’s Creek Overlook, remove dead or fallen trees along roadway, stain and repair docks, clean around dumpster areas, pick up litter and trash, repair gas lights, general clean up of all lots. Lot owners have responsibility to clean own lots and remove dead trees. It was suggested that a “coordinator” volunteer to organize each task. Harold Riggle will coordinate Walker’s Creek Overlook beautification project, Nancy Hamann will coordinate dock staining and repair. We need others to volunteer for any other project you may wish to work on. Just contact Harold or Joan Riggle at 606-668-3708 or 513-771-4324 and let them know which project you wish to coordinate. It would be nice to have someone clean up beach area and rake it out. We’d like to get some picnic tables on the beach area. A motion was presented by Sue Peyton to make the month of May Cliffview Pride Month, to post it on website and list out projects that need to be addressed. Members are to pick weekends or days to come to Cliffview and volunteer to work on various projects. Motion was seconded by Dave Zimmer and all were in favor. Adjourned: 3:15 PM Respectfully submitted, Nancy Hamann Secretary
Cliffview Resort Community Association Dues
	Cliffview Resort Community Association Name:_________________________________________________ Permanent Address:_____________________________________ City, State, Zip:__________________________________________ Lot #/Cabin Name:_______________________________________ E-Mail Address:_________________________________________ Phone #:________________________________________________ Hello, at the general meeting of property owners held October 8th, 2006 it was decided to assess a $25 per family per year Association dues. About 30 owners attended this meeting and all voted in favor of the dues. The dues will help cover mailings, postage, new website, conference calls made by Board members, etc. Currently Board members have paid for all expenses out of pocket. Hopefully, left over dues money can be used to plan a social event. It is our hope that the Community Association grows into a Social organization with activities and committees. The dues are a voluntary donation to the Community Association and are not part of maintenance fees. Annual dues income and expenses will be accounted for and distributed annually and reported on at the general meetings. Please visit the new website www.cliffviewcommunity.com and register. This will be our main avenue for communication in the future. Minutes from meetings, articles, news, activities, will be posted here. Property owners can contact other owners through this site. Please submit your $25 Association check to Glenn Shackelford-Cliffview account, 405 Colby Ridge Blvd, Winchester, Ky 40391. Payments should be made by Dec. 1st, 2006. Write “Dues” in the memo line on your check. Thank you. Our next Community Association meeting is Saturday, Dec. 9th at the large Picnic Pavilion. For Office Use Only: Dues Paid: YES NO Check #:______________________ Name on Check:________________________________
Cliffview Resort Community Association
	Cliffview Resort Community Association Nov. 9th, 2006 Hello All, Per our last meeting on Oct. 8th, 2006 it was decided to schedule another meeting on Dec. 9th, 2006 at 1:30 PM in the large picnic shelter. We will try to make it warm with a fire and portable heaters, but dress warm. At that last meeting several motions were made. One was to start funding the Cliffview Resort Community Association with a $25 per year membership dues. Membership asked that this years dues be paid by Dec. 1st, 2006. This money will cover cost of these mailings, our new website at www.cliffviewcommunitynews.com and other Board expenses such as necessary attorney advice, conference calls, etc. Please visit our new website and register. All “Meeting Minutes” will be posted here on this site. Up to this point the Board has paid for the postage, phone conference calls and mailings. The money we had in the treasury was used to pay legal expenses and the LLC filing expenses. This treasury money is now depleted so any other legal actions would need to have new donations. This brings up the second motion. A motion was made to pursue getting Eagle Cliff to repair some of the deficient maintenance items or letting them know that we would do so on our own. Most homeowners agreed it is a priority to have the front security gate up. A letter was sent to Eagle Cliff informing them to fix this gate or we would repair it ourselves. It will cost about $1000 to repair just this front gate and it is about $5000 to repair all the gates. Eagle Cliff has not repaired anything and the partners of Eagle Cliff have all been given foreclosure papers by the mortgage holder. The mortgage holder is soliciting a new owner, but none have come up with the money to make a purchase. At this time we are collecting money to just repair this main front gate. In lieu of asking you to submit $25 to continue our Community Association we are asking for voluntary donations to fix the main front gate. Please write out two checks one for $25 and another for an amount you wish to contribute to the gate repair. If we collect more than $1000 then we will start working on getting enough money to repair another gate. The checks need to be written to Glenn Shackelford-Cliffview account. In the memo section of your check write “Dues” or “Gates” so he will credit you appropriately. A Form is enclosed with this letter to complete for the Cliffview Resort Community Association. Please fill out and return with your check to Glenn Shakelford, 405 Colby Ridge Blvd., Winchester, KY 40391. It is legally called Cliffview Resort Homeowners Association, but we are really a community and would like to refer to us a Community Association. Glenn is the treasurer for the Cliffview HOA and has the authority to deposit and write checks. He has a full accounting of all monies in this account and will bring a report to the meeting on Dec. 9th of all expenditures to date. Another motion was made and carried by membership to let Eagle Cliff Resort owners know that if these items were not repaired that certain Cliffview Resort owners would pursue a class actin lawsuit against Eagle Cliff for breach of contract and not adhering to deed restrictions and performing maintenance functions. This will need to be discussed fully at the meeting on Dec. 9th. We will be looking for people who are interested in being involved in this class action. Another issue that was discussed was having the Cliffview Resort Community Association take over the deed restrictions and maintenance items. In this scenario, we would pay the Cliffview Community Association to do the required maintenance items. Attorneys have told us this is the way it usually works. Many are in favor of this considering the continuous history of past Resort owner’s non-compliance and greed. However, since there is no mention of a Community Association or Homeowners Association in the deed restrictions, there are some legal issues that need to be worked out. This will be discussed further at the Dec. 9th meeting. As you can see much is happening with the Association and people are taking a real interest in making sure that our Cliffview/Eagle Cliff area remains a beautiful and enticing area for us to enjoy. We are protecting our rights and property values and have to make sure that we position ourselves to be in control of areas that affect our property values. We ask for your attendance at the next and future meetings because there is strength in numbers. Please don’t forget to submit the enclosed form to Glenn Shackelford with your 2 checks or one check or whatever you feel comfortable doing. Thank you. Nancy Hamann-Secretary 513-919-7150 Dave Peyton-President 606-743-3335 Dennis O’Brien-Vice Pres. 502-451-5000 Glenn Shackelford-Treasurer 859-771-4324 Joan Riggle-Secretary 513-777-1004
Cliffview Resort Homeowners Meeting December 9th 06
	Cliffview Resort Community Association 12/09/06 Meeting Minutes Call to Order: 1:50 PM Peyton’s House, Cliffview Resort Review of Minutes from Oct. 8, 06 Meeting: Nancy Hamann, Secretary See minutes on Cliffview Resort Website. Minutes were accepted and approved. Motion made by Dave Peyton and seconded by Glenn Shackelford. Treasurer’s Report: Glenn Shackelford Received 21 completed Community Association Forms with $25 membership dues: $525 Received numerous checks for gate repair: $675 Previous Account Balance: $471.7 Total Balance in Account: $1671.70 A letter with a check was sent to the attorney firm that did work for Board regarding legal issues and legal proceedings but it has not been cashed to date. Waiting to hear whether this firm is going to accept check as final payment. Gate Repair: A motion was made to contact gate repairman, James Sargent, to get an itemized bid to repair front gate. Dave Peyton has been authorized by Membership to spend up to $900 to get front gate repaired. Dave Peyton is to contact Robert Weir of Eagle Cliff Resort to inform him of repair and to ask him to reimburse Cliffview Resort HOA treasurer Glenn Shackelford. Motion was made by Nancy Hamann and seconded by Joan Riggle. Snow Removal: Concerns were expressed about responsibility for road treatments and snow removal this winter since Eagle Cliff has not performed any maintenance this year. A motion was made to send a letter in writing to Eagle Cliff Resort LLC informing them that the Cliffview Resort HOA will contract out for snow removal of roads for winter 2007 unless we hear back from them that they are going to perform services or have already contracted it out. They will have 10 days to respond in writing and the HOA will ask for reimbursement from them for all services. Motion made by Pam Adams and seconded by Deborah Pennington. Nancy Hamann will get with Dennis O’Brien on getting a letter submitted to Eagle Cliff. Next Meeting: A motion was made to have regular general meetings for all property owners every 3 months. Meetings will be held 3rd Saturday of the month starting in March 2007. Meeting dates for 2007 are: March 17, June 16th, Sept. 15th, and Dec. 15th at 1:30 PM at the Large Picnic Pavilion. If shelter is rented out or weather is inclement notices will be posted on shelter as to revised location for meeting. Generally, it will be moved to a homeowner’s property. All are welcomed and encouraged to attend. We’d like to move forward with planning social events and operating like a true Community Association. Miscellaneaous: The Board is looking for anyone who knows Judge Executive Raymond Hurst from Wolfe County to approach him about assisting with road repairs on the Wolfe County property. In particular we need the ditches dug or pulled along side road and minor black top patching for bad areas. Lee County is willing to assist but wants Wolfe County to do their part on the Wolfe County side. If someone can approach Raymond Hurst please contact Nancy Hamann at 513-683-1552. Donations: We are still accepting dues for the Cliffview Resort Community Association (HOA). Legally it is called Cliffview Resort Homeowners Association as this is the filed name with Secretary of State’s Office. We prefer to refer to ourselves as Community Association because we are trying to build a community of all property owners. Many people will not be building homes for some time. If you have not sent in your $25 dues please do so by submitting a check to Glenn Shackelford-Cliffview Account, 405 Colby Ridge Blvd, Winchester, KY 40391. Also, as you can see we did not raise enough money for the front gate repair and are still looking for donations for this. Please send any donations to same address and title it “Gate Repair” in the memo section on your check. The HOA is willing to try and provide some services that Eagle Cliff has been remiss on but we need your donations. Many are not contributing maintenance fees anymore so why not help the HOA maintain our property by making a donation? We thank you for your help and I’m sure down the road we all will benefit. HOA Meeting Mailings: Mailing notices will be discontinued because of setting regular meeting dates and because Minutes and Meeting Notices can be accessed through website. Anyone who doesn’t have access to a computer or the Internet can contact Nancy Hamann to be kept on a mailing list. We are trying to keep mailing cost to a minimum but certainly do not want to exclude anyone from information. Contact Nancy at 513-683-1552 to be kept on mailing list. Meeting Adjourned: 3:50 PM Next Meeting: March 17th, 1:30 PM Large Picnic Pavilion
Cliffview Resort Homeowners Meeting October 8th, 06
	Cliffview Resort Homeowners Meeting October 8, 2006 Location: Picnic Pavilion Cliffview Resort/Eagle Cliff Resort Call to Order:1: 40 PM Attendance: See attached sheet-28 people signed in, a couple stopped in later. Opening Statements: Dave Peyton recapped information Board had reviewed and issues discussed over last 1. 5 years, since last general meeting and since Eagle Cliff, LLC has been the owner. The Board has met with an attorney to review deeds, deed restrictions, rights and responsibilities and the Board also contacted second attorney for second opinion. A 2-page recap information sheet with history of last 1.5 years was distributed to the membership. He mentioned the three main maintenance items that Eagle Cliff owners, Emil Hall & David Spencer, agreed to in Sept. 2005. These items were; to remove dead trees near roads, fix security gates and dig ditches along side roads to prevent erosion and guide water run off. None of these were started by Eagle Cliff. Legal Update: Dennis O’Brien, Board Vice President, gave a brief legal overview of the situation and explanation of the attorney’s opinions. The first problem explained is that generally the developer of a property or community puts the Home Owners Association (HOA) into the deed and then the HOA takes over deed restrictions and maintenance once a certain percentage or certain number of lots are sold. Richard White, original developer, didn’t do this. Both attorney’s contacted by Board agreed the deed restrictions are valid, just not thorough or proper. Each lot owner must review their own deed to see what set of deed restrictions are binding on them. There are two sets of deed restrictions filed in the court house, both are fairly similar. Hunt Perkins filed a set of deed restrictions that may be binding on individuals who bought after he was owner. If this second set is referenced in your deed then you are obligated to those deed restrictions. If they are not referenced specifically then you fall under original set of restrictions. Dennis explained that the Cliffview Resort HOA has no legal position at this point since it was not indicated in the deed or deed restrictions. However, the HOA can become more binding with membership and when the Articles of Incorporation are signed off by an attorney and filed. The HOA can become a “club” and regulate itself. Over time if Resort owners and property owners agree and all sign off then the HOA would have legal status. Without any By-Laws the LLC (HOA) defaults to Kentucky Standard By-Laws. Currently, Cliffview Resort Homeowners Association has By-Laws and Articles that have been filed in the court house as bare bones By-Laws. These need to be updated, finalized and signed by an attorney and re-filed once we determine how we want to operate. Currently, the members in attendance discussed three options: 1. Do Nothing and let things ride and slide downhill. 2. Raise money ourselves and do the repairs-gates, roads, docks, beach, remove dead trees, etc. 3. File a class action lawsuit against Eagle Cliff Resort to maintain and repair deficient items. Group decided to send Eagle Cliff Resort a letter informing them to make corrections to deficient areas with resort and to make corrections within 10 days. A motion was made by Dennis O’Brien and seconded by Richard Reed and carried by all. After this time, the letter indicated certain homeowners would be filing a class action lawsuit to force the Eagle Cliff Resort owners to do some repairs. Dennis O’Brien will prepare letter and get it sent off. A second letter will be sent if no response is heard back from first letter indicating the HOA will repair the front gate unless we hear back from them within 20 days. This was a motion by Dennis O’Brien and seconded by Nancy Hamann. All were in favor and motion carried. Dennis O’Brien will prepare letter and send it. Roads: Nancy Hamann reported that she had a meeting with Bud Reece, Lee County Judge Executive and Lowell Faltz (?), Road Manager for Lee County. Mr. Reece and Mr. Faltz indicated a willingness to work with property owners in Lee County to dig ditches along roads and remove snow. They indicated a concern for getting Wolfe County to agree since they are responsible for parts of the road as well. Nancy discussed the importance of keeping the gates up and working in Eagle Cliff Resort and they indicated they would try and work with us on the gates. At this point we need someone to approach Wolfe County and find out if they will assist with road repairs. The concern is that Eagle Cliff may not provide any service on roads and the HOA is preparing to take over maintenance responsibilities. We need to know if the counties are willing to help since we are all tax payers. Issue will be tabled until new owners supposedly take over roads or until next HOA meeting. Succeeding From Wolfe County: Dennis O’Brien reported on a response he received form the State on our question about how to succeed from Wolfe county and get all of Cliffview /Eagle Cliff into Lee County. This issue came up because it is difficult to have to work with 2 counties on infrastructure issues. Two big problems in the area are water and roads. Often the water goes through periods of being muddy or rusty with no warning. The water currently comes from Campton, Wolfe County and this water treatment plant is deteriorating. When they perform work or flush it out, the water gets muddy & rusty. Lee County has indicated they are ready to provide water to Cliffview/Eagle Cliff and it is just a “matter of a flip of the switch”. They have plenty of supply, Kentucky river, and are building a new water treatment plant. The problem is Wolfe County must agree to allow Lee county to supply us with water. On the second issue of the roads, Lee County is willing to work with us and we need someone to approach Wolfe County. It has been said that the last conversation with Wolfe county is that they would not want the security gates. This will be discussed further at next meeting. Treasurer’s Report: Glenn Shackelford reported that at this time current legal expenses owed are more than what is in checking account. However, we are asking for an adjusted legal invoice from the attorney and should be able to pay it off with current funds. This will leave very little in the treasury account. In order to keep money in account Board members have been paying out of their own pockets for various expenses like mailings, stamps, conference calls, etc. Security Gates: Dave Peyton reported that he has received a bid to repair all the security gates. It is about $5000. Since there is no money in the treasury account it was discussed just repairing the front gate. Dave indicated this front gate has the least problems and should be $1000 or less to fix.. A letter will be written to Eagle Cliff asking them to fix the gate. Once we get a response back from Eagle Cliff or no response then we will be able to move forward with gate repairs. If we do not hear back from Eagle Cliff the letter was written to allow authority to fix the gates. Also, David Spencer, minor Eagle Cliff partner, informed a Board member that we should pay for gate repairs ourselves. We will need to collect donations from homeowners to repair the gate. Website: Nancy Hamann indicated the Board had discussed setting up a website for all property owners to have a way of communicating and reading information on the Resort and posting minutes, invites for next meetings, sharing e-mail addresses, etc. Nancy asked if anyone had experience and could set this up for us. Ian Teal agreed that he could do it. Ian set it up and be the web administrator. If you have ideas on website or would like to get involved please contact Ian Teal at ianteal1@hotmail.com ATV Policy and ATV Stickers: Nancy Hamann briefly reported that Cliffview Resort/Eagle Cliff had ATV policies established years ago by Richard White. These policies have been typed up and are ready for distribution. Due to lateness of hour, policies will be distributed at next meeting. These policies were originally agreed upon by Emil Hall and David Spencer at the September 2005 meeting. Also at that meeting it was agreed that Eagle Cliff Property owners would get ATV stickers to place on their ATV’s so resort managers would know who was an Eagle Cliff ATV owner. This issue will be further discussed at next meeting . An attorney familiar with Cliffview deeds and deed restrictions indicated that property owners of Cliffview are allowed to ride ATV’s in the Cliffview area since it is not restricted in deed or deed restrictions and restrictions indicate “access to trails”. Homeowner’s Association Dues: A motion was made by Victoria Meyers to set us up as other Homeowner’s Association and to pay dues. The suggested due is $25.00 per family per year. The motion was seconded by John Niehof and all voted in favor so motioned was carried. The Board agreed this should cover postage, paper, website, conference calls, etc. Invoices are to be sent out with minutes and payment date has been set for December 1st , 2006 for dues to be paid for 2006. The Board will distribute an annual accounting of all income and expenses of dues monies. Next meeting date is Saturday, Dec. 9th at 1:30 PM, large Picnic Pavilion. The Board met after the meeting to discuss status of legal invoice. It was discussed to send letter to Barret, Haynes, May, Carter & Davidson, P.S.C. disputing their invoice and indicating it did not show our retainer of $500.00 and it showed incurred charges after May 13th when Board decided to stop using them. We will offer to pay remaining $233.92 and this will be final payment. A motion was made by Nancy Hamann to have Dennis O’Brien send a letter offering the $233.92 as our final payment for services with the explanation above. Motion was seconded by Dave Peyton and carried by all. Meeting Adjourned: 3:30 PM Respectfully submitted, Nancy Hamann, Secretary